ContentDocument

Represents a document that has been uploaded to a library in Salesforce CRM Content or Salesforce Files. This object is available in versions 17.0 and later for Salesforce CRM Content. This object is available in API version 21.0 and later for Salesforce Files.

The maximum number of documents that can be published is 30,000,000. Archived files count toward this limit and toward storage usage limits.

Contact Manager, Group, Professional, Enterprise, Unlimited, and Performance Edition customers can publish a maximum of 200,000 new versions per 24-hour period.
Developer Edition and trial users can publish a maximum of 2,500 new versions per 24-hour period.

Supported Calls

delete(), describeLayout()describeSObjects(), query(), retrieve(), search(), undelete(), update()

Special Access Rules

By default, users (including users with the “View All Data” permission) can only query files they have access to, including:
- Salesforce Files in their personal library and in libraries they're a member of, regardless of library permissions (API version 17.0 and later).
- Salesforce Files they own, shared directly with them, posted on their profile, or posted on groups they can see (API version 21.0 and later).
Enable the Query All Files permission to let your View All Data users bypass the restrictions on querying files.
- Query All Files returns all files, including files in non-member libraries and files in unlisted groups.
- Users can’t edit, upload new versions, or delete files they don’t have access to.
- View All Data permission is required to enable Query All Files.
Customer and Partner Portal users must have the “View Content in Portal” permission to query content in libraries where they have access.
A Salesforce CRM Content document can be deleted if any of the following are true:
- The document is published into a personal library or is in the user's upload queue.
- The document is published into a public library, the user is a member of that library with the “Add Content” library privilege enabled, and the user trying to delete the document is the owner.
- The document is published into a public library that has the “Delete Content” or “Manage Library” permission enabled, and the user trying to delete the document is not the owner.

For API version 25.0 and later, you can change ownership of Salesforce Files and Salesforce CRM Content documents.

The following must be true to change ownership of a Salesforce CRM Content document:
- The Salesforce CRM Content app must be enabled.
- The user who is becoming the owner of the document must have a Salesforce CRM Content feature license.
A user can change ownership of a Salesforce CRM Content document or Salesforce file if any of the following are true:
- The user is the current owner, or has either the “Modify All Data” or "Manage Salesforce CRM Content” permission enabled.
- The user has the “Manage Library” permission enabled for the library containing the document.
When the owner of a ContentDocument is changed, ContentDocumentLink may be triggered. This action deletes the ContentDocumentLink to the old owner and inserts one to the new owner.
Note
- The user who is becoming the owner of the document must be a visible user who is active, but the original owner can be inactive.
- A document's owner can be changed to a user who doesn’t have access to the library that contains the document. Library administrators must give the new owner membership to the library.
Note

Fields

Field	Details
ArchivedById	Type reference Properties Filter, Group, Nillable, Sort Description The ID of the user who archived the document. This field is available in API version 24.0 and later.
ArchivedDate	Type date Properties Filter, Group, Nillable, Sort Description The date when the document was archived. This field is available in API version 24.0 and later.
ContentAssetId	Type reference Properties Filter, Group, Nillable, Sort, Update Description If the ContentDocument is an asset file, this field points to the asset. For most entities, the value of this field is null. This field is available in API version 38.0 and later.
ContentModifiedDate	Type dateTime Properties Filter, Nillable, Sort Description Date the document was modified. ContentModifiedDate updates when, for example, the document is renamed or a new document version is uploaded. When you’re uploading the first version of a document, ContentModifiedDate can be set to the current time or anytime in the past. This field is available in API version 32.0 and later.
ContentSize	Type int Properties Filter, Group, Nillable, Sort Description The size of the document in bytes. This field is available in API version 31.0 and later.
Description	Type textarea Properties Filter, Nillable, Sort, Update Description A description of the document. This field is available in API version 31.0 and later.
Division	Type picklist Properties Defaulted on create, Filter, Group, Restricted picklist, Sort Description A logical segment of your organization's data. For example, if your company is organized into different business units, you could create a division for each business unit, such as “North America,” “Healthcare,” or “Consulting.” Available only if the organization has the Division permission enabled.
FileExtension	Type string Properties Filter, Group, Nillable, Sort Description File extension of the document. This field is available in API version 31.0 and later.
FileType	Type string Properties Filter, Group, Nillable, Sort Description Type of document, determined by the file extension. This field is available in API version 31.0 and later.
IsArchived	Type boolean Properties Defaulted on create, Filter, Group, Sort, Update Description Indicates whether the document has been archived (`true`) or not (`false`).
LastReferencedDate	Type datetime Properties Filter, Nillable, Sort Description The timestamp for when the current user last viewed a record related to this record.
LastViewedDate	Type datetime Properties Filter, Nillable, Sort Description The timestamp for when the current user last viewed this record. If this value is null, this record might only have been referenced (LastReferencedDate) and not viewed.
LatestPublishedVersionId	Type reference Properties Filter, Group, Nillable, Sort Description ID of the latest document version (ContentVersion).
OwnerId	Type reference Properties Filter, Group, Sort, Update Description ID of the owner of this document.
ParentId	Type reference Properties Filter, Group, Nillable, Sort, Update Description ID of the library that owns the document. Created automatically when inserting a ContentVersion via the API for the first time. This field is available in API version 24.0 and later when Salesforce CRM Content is enabled.
PublishStatus	Type picklist Properties Defaulted on create, Filter, Group, Restricted picklist, Sort Description Indicates if and how the document is published. Valid values are: `P`—The document is published to a public library and is visible to other users. Label is Public. `R`—The document is published to a personal library and is not visible to other users. Label is Personal Library. `U`—The document is not published because publishing was interrupted. Label is Upload Interrupted.
SharingOption	Type picklist Properties Defaulted on create, Filter, Group, Nillable, Restricted picklist, Sort, Update Description Controls whether sharing is frozen for a file. Only administrators and file owners with Collaborator access to the file can modify this field. Default is Allowed, which means that new shares are allowed. When set to Restricted, new shares are prevented without affecting existing shares. This field is available in API versions 35.0 and later.
SharingPrivacy	Type picklist Properties Defaulted on create, Filter, Group, Nillable, Restricted picklist, Sort, Update Description Controls sharing privacy for a file. Only administrators and file owners with Collaborator access to the file can modify this field. Default is Visible to Anyone With Record Access. When set to Private on Records, the file is private on records but can be shared selectively with others. This field is available in API versions 41.0 and later.
Title	Type string Properties Filter, Group, idLookup, Sort, Update Description The title of a document.

Usage

Use this object to retrieve, query, update, and delete the latest version of a document in a library or a Salesforce file. Use the ContentVersion object to create, query, retrieve, search, edit, and update a specific version of a Salesforce CRM Content document or Salesforce file.
The query() call doesn’t return archived documents. The queryAll() call returns archived documents.
You can’t add new versions of archived documents.

To query a file that is accessible only through a record share, you must specify the content ID of the file. When SOQL querying the ContentVersion object, either the ContentVersionId or the ContentDocumentId must be compounded by an AND operator.

For example,

1SELECT FileExtension, Title FROM ContentVersion 
2WHERE (ContentDocumentId = '<ContentDocumentId>' or Id='<ContentVersionId>') and IsLatest=true

1SELECT Id, VersionData, FileExtension, Title FROM ContentVersion 
2WHERE ContentDocumentId='<ContentDocumentId>' AND FirstPublishLocationId = '<FirstPublishLocationId>'

To create a document, create version via the ContentVersion object without setting the ContentDocumentId. This process automatically creates a parent document record. When adding a new version of the document, you must specify an existing ContentDocumentId which initiates the revision process for the document. When the latest version is published, the title, owner, and publish status fields are updated in the document.
When you delete a document, all versions of that document are deleted, including ratings, comments, and tags.
If you query versions in the API, versions with a PublishStatus of Upload Interrupted are not returned.
A document record is a container for multiple version records. You create a version to add a document to the system. The new version contains the actual file data which allows the document to have multiple versions. The version stores the body of the uploaded document.
Assign topics to ContentDocument using TopicAssignment in API version 37.0 or later.

Associated Objects

This object has the following associated objects. Unless noted, associated objects are available in the same API version as this object.

ContentDocumentFeed (API version 20.0): Feed tracking is available for the object.
ContentDocumentHistory: History is available for tracked fields of the object.

Object Reference for Salesforce and Lightning Platform