Knowledge Actions

Manage your Knowledge articles using invocable actions.

Where possible, we changed noninclusive terms to align with our company value of Equality. We maintained certain terms to avoid any effect on customer implementations.

Important

The Assign and Publish actions are available in API version 44.0 and later. All the other actions are available in API version 45.0 and later.

Lightning Knowledge must be set up in your org. The user must have permissions to manage articles.

You can use multiple inputs to an invocable action. This technique is useful for actions that don’t take lists, such as restoreKnowledgeArticleVersion.

Supported REST HTTP Methods

URIs

Archive Knowledge articles: /services/data/vXX.X/actions/standard/archiveKnowledgeArticles
Assign Knowledge articles: /services/data/vXX.X/actions/standard/assignKnowledgeArticles
Create draft from online Knowledge articles: /services/data/vXX.X/actions/standard/createDraftFromOnlineKnowledgeArticle
Delete Knowledge articles: /services/data/vXX.X/actions/standard/deleteKnowledgeArticles
Publish Knowledge articles: /services/data/vXX.X/actions/standard/publishKnowledgeArticles
Restore Knowledge article version: /services/data/vXX.X/actions/standard/restoreKnowledgeArticleVersion
Retrieve Smart Link URL: /services/data/vXX.X/actions/standard/getArticleSmartLinkUrl
Submit Knowledge article for translation: /services/data/vXX.X/actions/standard/submitKnowledgeArticleForTranslation

Formats: JSON, XML

HTTP Methods: GET, HEAD, POST

Authentication: Authorization: Bearer token

Other Information: Error Response Types

Archive Knowledge Articles

URI: /services/data/vXX.X/actions/standard/archiveKnowledgeArticles

Input	Type	Description
`articleVersionIdList`	string	Required. Comma-separated article version ID list.

Sample Input

The following code sample archives two articles:

1{ 
2  "inputs" : [
3    {
4      "articleVersionIdList" : [ "ka0RM00000004VeYAI", "ka0RM00000003doYAA" ]
5    }
6  ]
7}

Sample Output

The following code sample illustrates a response after a successful request.

1[ {
2  "actionName" : "archiveKnowledgeArticles",
3  "errors" : null,
4  "isSuccess" : true,
5  "outputValues" : {
6    "ka0RM00000004Ve" : "Success",
7    "ka0RM00000003do" : "Success"
8  }
9} ]

The following code sample illustrates a response with one success and one failure:

1[ {
2  "actionName" : "archiveKnowledgeArticles",
3  "errors" : null,
4  "isSuccess" : false,
5  "outputValues" : {
6    "ka0RM00000004Ve" : "You can't perform this action. Be sure the action is valid for the current state of the article, and that you have permission to perform it.",
7    "ka0RM00000003do" : "Success"
8  }
9} ]

Assign Knowledge Articles

URI: /services/data/vXX.X/actions/standard/assignKnowledgeArticles

Input	Type	Description
`articleVersionIdList`	string	Required. Comma-separated article version ID list.
`assigneeId`	ID	Required. ID of the assigned user.
`assignAction`	string	Required. Assign action. Valid actions are: `ASSIGN_DRAFT_MASTER` or `ASSIGN_DRAFT_TRANSLATION`.
`dueDate`	string	Optional. Assigned due date.
`instruction`	string	Optional. Instructions for the assignee.
`sendEmailNotification`	boolean	Optional. Indicates whether to send an email notification. Defaults to `false`.

Sample Input

The following code sample assigns two articles for translation:

1{ 
2  "inputs" : [
3    {
4      "articleVersionIdList" : [ "ka0RM00000004VeYAI", "ka0RM00000003doYAA" ]
5      "assigneeId" : "005RM00000AAAAAYA4",
6      "assignAction" : "ASSIGN_DRAFT_TRANSLATION"
7    }
8  ]
9}

Sample Output

The following code sample illustrates a response after a successful request.

1[ {
2  "actionName" : "assignKnowledgeArticles",
3  "errors" : null,
4  "isSuccess" : true,
5  "outputValues" : {
6    "ka0RM00000004Ve" : "Success",
7    "ka0RM00000003do" : "Success"
8  }
9} ]

Create Draft from Online Knowledge Article

URI: /services/data/vXX.X/actions/standard/createDraftFromOnlineKnowledgeArticle

Input	Type	Description
`action`	string	Required. Edit action for primary language or translation articles. Valid actions are: `EDIT_AS_DRAFT_ARTICLE` or `EDIT_AS_DRAFT_TRANSLATION`.
`unpublish`	boolean	Required. Indicates whether to keep the article published (`false`) or archive the published article (`true`). Use `false` to keep the current article version online and create a draft. Use `true` to archive the current online version, which removes it from the knowledge base, and creates a draft.
`articleVersionId`	string	Article version ID. Required to create a draft from an online (published) translation. Optional to create a draft from the online primary article if the Article ID is provided.
`articleId`	string	Article ID. Required when creating a draft from the online (published) primary article if the Article Version ID isn’t provided.

Sample Input

The following code sample creates a draft from a primary article and archives the original article:

1{ 
2  "inputs" : [
3    {
4      "action" : "EDIT_AS_DRAFT_ARTICLE",
5      "unpublish" : true,
6      "articleId" : "kA0RM00000004pP0AQ"
7    }
8  ]
9}

Sample Output

The following code sample illustrates a response after a successful request.

1[ {
2  "actionName" : "createDraftFromOnlineKnowledgeArticle",
3  "errors" : null,
4  "isSuccess" : true,
5  "outputValues" : {
6    "kA0RM00000004pP0AQ" : "Success"
7  }
8} ]

Delete Knowledge Articles

URI: /services/data/vXX.X/actions/standard/deleteKnowledgeArticles

Input	Type	Description
`articleVersionIdList`	string	Required. Comma-separated article version ID list.

Sample Input

The following code sample deletes two articles:

1{ 
2  "inputs" : [
3    {
4      "articleVersionIdList" : [ "ka0RM00000004VeYAI", "ka0RM00000003doYAA" ]
5    }
6  ]
7}

Sample Output

The following code sample illustrates a response after a successful request.

1[ {
2  "actionName" : "deleteKnowledgeArticles",
3  "errors" : null,
4  "isSuccess" : true,
5  "outputValues" : {
6    "ka0RM00000004Ve" : "Success",
7    "ka0RM00000003do" : "Success"
8  }
9} ]

Publish Knowledge Articles

URI: /services/data/vXX.X/actions/standard/publishKnowledgeArticles

Input	Type	Description
`articleVersionIdList`	string	Required. Comma-separated article version ID list.
`pubAction`	string	Required. Publish action. Valid actions are: `PUBLISH_ARTICLE` (replaces the latest version), `PUBLISH_ARTICLE_NEW_VERSION` (creates a new version), `SCHEDULE_ARTICLE_FOR_PUBLICATION`, or `PUBLISH_TRANSLATION`.
`pubDate`	string	Optional. Scheduled publish date in ISO 8601 format `yyyy-MM-dd\'T\'HH:mm:ss.SSSZ`. For example, for February 8, 2023, 1:40 pm UTC+01:00 use `2023-02-08T13:40:00.000+0100`.

Sample Input

The following code sample publishes two articles:

1{ 
2  "inputs" : [
3    {
4      "articleVersionIdList" : [ "ka0RM00000004VeYAI", "ka0RM00000003doYAA" ],
5      "pubAction" : "PUBLISH_ARTICLE"
6    }
7  ]
8}

Sample Output

The following code sample illustrates a response after a successful request.

1[ {
2  "actionName" : "publishKnowledgeArticles",
3  "errors" : null,
4  "isSuccess" : true,
5  "outputValues" : {
6    "ka0RM00000004Ve" : "Success",
7    "ka0RM00000003do" : "Success"
8  }
9} ]

Restore Knowledge Article Version

URI: /services/data/vXX.X/actions/standard/restoreKnowledgeArticleVersion

Input	Type	Description
`action`	string	Required. The only valid action is: `RESTORE_KNOWLEDGE_ARTICLE_VERSION`.
`articleId`	string	Required. Article ID.
`versionNumber`	integer	Optional. Version number of the archived article version to restore. Default is the latest archived version.

Sample Input

The following code restores the latest archived version:

1{
2  "inputs" : [ 
3    { 
4      "action" : "RESTORE_KNOWLEDGE_ARTICLE_VERSION",
5      "articleId" : "kA0RM00000004pP0AQ"
6    }
7  ]
8}

The following code restores a past archived version of a published article:

1{
2  "inputs" : [ 
3    { 
4      "action" : "RESTORE_KNOWLEDGE_ARTICLE_VERSION",
5      "versionNumber":3,
6      "articleId" : "kA0RM00000004pP0AQ"
7    }
8  ]
9}

The following code restores two archived articles:

1{
2  "inputs" : [ 
3    { 
4      "action" : "RESTORE_KNOWLEDGE_ARTICLE_VERSION",
5      "articleId" : "kA0RM00000004pP0AQ"
6    },
7    { 
8      "action" : "RESTORE_KNOWLEDGE_ARTICLE_VERSION",
9      "articleId" : "kA0RM00000004pP0AB"
10    }
11  ]
12}

Sample Output

The following code sample illustrates a response after a successful request.

1[ {
2  "actionName" : "restoreKnowledgeArticleVersion",
3  "errors" : null,
4  "isSuccess" : true,
5  "outputValues" : {
6    "kA0RM00000004pP0AQ" : "Success"
7  }
8} ]

Retrieve Smart Link URL

URI: /services/data/vXX.X/actions/standard/getArticleSmartLinkUrl

Input	Type	Description
`articleVersionId`	string	Required. The ID of the Knowledge article version.

Sample Input

The following code sample retrieves the SmartLink URL of a Knowledge article version:

1{
2   "inputs":[
3      {
4         "articleVersionId":"ka0xx00000000cjAAA"
5      }
6   ]
7}

Sample Output

The following code sample illustrates a response after a successful request.

1[
2   {
3      "actionName":"getArticleSmartLinkUrl",
4      "errors":null,
5      "isSuccess":true,
6      "outputValues":{
7         "articleSmartLinkUrl":"https://example.lightning.force.com/lightning/articles/Knowledge/Test-Redirection-1"
8      }
9   }
10]

Submit Knowledge Article for Translation

URI: /services/data/vXX.X/actions/standard/submitKnowledgeArticleForTranslation

Input	Type	Description
`articleId`	string	Required. Article ID.
`language`	string	Required. Language code for the translation.
`assigneeId`	ID	Required. ID of the assigned user.
`dueDate`	string	Optional. Assigned due date.
`sendEmailNotification`	boolean	Optional. Indicates whether to send an email notification. Defaults to `false`.

Output	Type	Description
`articleId`	ID	Article ID.
`language`	string	Language code for the translation.

Sample Input

The following code sample submits one article for translation into Spanish:

1{
2  "inputs" : [ 
3    { 
4      "articleId" : "kA0RM00000004pP0AQ",
5      "language" : "es",
6      "assigneeId" : "005RM00000AAAAAYA4"
7    }
8  ]
9}

Sample Output

The following code sample illustrates a response after a successful request.

1[ {
2  "actionName" : "submitKnowledgeArticleForTranslation",
3  "errors" : null,
4  "isSuccess" : true,
5  "outputValues" : {
6    "articleId" : "kA0RM00000004pP0AQ",
7    "language" : "es"
8  }
9} ]

Error Response Types

Knowledge actions can respond with two types of error responses: action-scoped errors and item-scoped errors.

Action-scoped errors describe an error about the overall action that you’re trying to invoke. Action-scoped errors have a statusCode in addition to a message. This example illustrates an action-scoped error caused by sending invalid input values.

1[ {
2         "actionName" : "restoreKnowledgeArticleVersion",
3         "errors" : [ {
4         "statusCode" : "INVALID_API_INPUT",
5         "message" : "You can't perform this action. Be sure the action is valid for the current state of the article, and that you have permission to perform it.",
6         "fields" : [ ]
7         } ],
8         "isSuccess" : false,
9         "outputValues" : null
10         } ]

Item-scoped errors describe a problem with a specific article or article version within the action. For example, this code illustrates an archiveKnowledgeArticles action response with one failed item and one successful item.

1[ {
2         "actionName" : "archiveKnowledgeArticles",
3         "errors" : null,
4         "isSuccess" : false,
5         "outputValues" : {
6         "ka0RM00000004Ve" : "You can't perform this action. Be sure the action is valid for the current state of the article, and that you have permission to perform it.",
7         "ka0RM00000003do" : "Success"
8         }
9         } ]

If any type of error occurs with an action, the isSuccess field is false.